Minutes of a meeting of Trustees held on 18 September 2019

Trustee Attendees:  Chris Smith (Chair), Liz Day, Sarah Wales, Andrew Oxley, David Roy

 

Other Attendees: Kate Sebag (Director), Josh Piercey, Janet Worth

 

Apologies: Antonia Gross, Lucie Russell, Alice Noakes, Derek Hoare

Opening remarks

Chris introduced Janet to the meeting as potential Trustee, who gave the meeting a brief summary of her employment background.

 

Fund Raising

Chris advised the Trustees that the JustGiving page was open and the campaign to raise money for the renovation of the UPG had started.

He further explained the next steps including a poster campaign and a push in the next 8 weeks to try to obtain donations from volunteers, families and friends.

 

Financials and Accounts

Andrew presented the Management Accounts to 31 August 2019 and answered questions on them.

Following the approval by the Trustees the Chair signed the Examined 2018/19 Accounts.

 

Staff Contracts

The Board agreed with the proposal to put all staff on new one-year contracts commencing October 2019.

 

Five Year Plan

Chris presented the provisional draft FYP noting further detailed consideration was required in several areas before completion and presentation at the next Trustees meeting. He commented that any information of the charging for educational activities by similar charities would be useful.

The Board agreed that the draft plan could be shared with the volunteers for their information and comment.

 

Upper Greenhouse Renovation

The Board gave its approval and underwriting to the outline plan tor renovate the Upper Greenhouse, noting the expected cost was about £35k and that a detailed budget would be presented to the Board at its next meeting, by David who will manage the project.

It is anticipated the funding will come from grants and Just Giving but there are enough reserves to underwrite the project.

 

Staff Reports

The Board noted the contents of the reports and expressed satisfaction and the numbers involved in the education programme.

 

Director’s Report

An oral report was presented covering grants, social prescribing opportunities, the status of a grant claim to City Bridge, Instagram activity and the upcoming gigs.

The Board was unanimous in passing a vote of thanks to the Director for her report and her continuing efforts for the BPCG.

 

Minutes of previous meeting

These were confirmed as a true and accurate record of that meeting.

There were no matters arising not already covered.

 

AOB

There was none.

 

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