Brockwell Park Community Greenhouses
Trustee Meeting on Wednesday 20th March at 6.30pm
At Stradella Road
AGENDA
Motions approved since the last meeting
The following motion has been passed unanimously, in accordance with Articles 21.1 and 21.2:
“That Feilden Fowles should be appointed preferred bidder, that the building cttee should undertake due diligence on the firm and associates and that the firm be appointed architect following that due diligence”
The following motion has been passed unanimously, in accordance with Articles 21.1 and 21.2:
” That trustees have reviewed the proposed contract and terms with Feilden Fowles to be appointed architect for the development of the Barn as defined in the brief previously agreed by trustees and approve signing the contract”
2019/20 Operational Plan
Trustees will recall that this item was pulled from the previous meeting’s agenda.The Operational Plan for the garden for the 12 months from April 2019 is now published. Kate will answer questions.
https://drive.google.com/file/d/1bLELfSrjjdS6VnUM5k-Gq2gmNPO6JXxo/view?usp=sharing
Chair proposes that trustees approve the 2019/20 Operational Plan
Building sub committee
Following the two motions above Andrew and Chris have now signed the agreement with Feilden Fowles. The committee met FF on 12 March 2019 for a first briefing meeting. FF also observed German Kindergarten and met Helen. A further briefing meeting is planned for 20th March and will be attended by Kate. We are also trying to meet Kevin Crook with FF.
The committee agreed by email vote that the charity should commission a survey from DesignBase Ltd
We expect a first invoice from FF immanently. There should be draft sketches at the beginning of April and more developed sketches later in the month. Building sub committee proposes to share these with the entire board via the G drive with the opportunity to comment for 7 days after each draft. Trustees will need to approve the final release proposal drawings by email in good time or decide now to have an ad hoc board before the next due date.
Consultation Plan
Whilst the timetable is flexible at the moment it is likely that the consultation on the proposed extension and renovation of the greenhouses will commence before the next trustee meeting. Alice has been developing a generic plan for this consultation. If rtustees have comments on this it would be helpful if they could leave them on the google document here:
https://docs.google.com/document/d/1Y6O7IS6cNYnJAGolXSeXdFrXxvQ5gNlYQAt2cxR4f4U/edit?usp=sharing
Chair proposes that trustees note the plan
We are hoping that every trustee will agree to manage one outreach consultation session during the period and will canvas dates at this meeting.
Management Accounts and Financial Matters
Following the 2019/20 plan Andrew and Kate have developed a budget for the year’s activities and income
https://drive.google.com/file/d/10k0Zy2OnvhqICZrPg0bT7GxiSWrHDIwZ/view?usp=sharing
Management accounts to end Feb prepared by Andrew, who will take questions, is here
https://drive.google.com/file/d/1_Toap41SmjGW6IttVai9FfRuUMVsz8f1/view?usp=sharing
Staff Updates
Chris and Kate will update trustees. Education reports are below.
January
https://docs.google.com/document/d/1nj_5FJ20oVqYiS4hfjerRgPPuJtweHxYY8ICC_-qBJ0/edit?usp=sharing
February
https://docs.google.com/document/d/1nj_5FJ20oVqYiS4hfjerRgPPuJtweHxYY8ICC_-qBJ0/edit?usp=sharing
Current Projects
Contactless equipment has been delivered and tested and is all working. Staff have been trained in operating the contactless payments system. The system will be launched at the greenhouses on Sunday 24th March.
The container conversion has been completed and staff have moved in. David will take questions.
Trustees are invited to pass a vote of thanks to David, Andy and Doug.
The Renovate! Team are progressing with the lower greenhouse renovation supported now by corporate groups. Floor and wall repairs are almost complete, guttering has been fixed on the North wall and a new aggregate surface for the cold frame should be completed by 31 March. The project is on schedule.
Minutes of the previous meeting
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